WEFTEC 2022 Exhibit Space Application 

WEFTEC 2022 Step-by-step Booth Application Guide

Onsite (Advance) Sales | Onsite Sales Office, Booth 2540 | October 17-20, 2021

WEFTEC 2021 exhibiting companies are eligible to select WEFTEC 2022 booth space during Onsite (Advance) Sales at WEFTEC 2021.

• Companies will be assigned an Onsite Sales appointment time to select space in order of priority points, from highest to lowest. Companies will leave the sales office with a booth number for WEFTEC 2022.
• If a company is unable to make its appointment time, a WEFTEC 2022 proxy application can be completed in advance of their appointment. A WEF staff member will secure a booth space on behalf of the company at their designated appointment time.
• For more information on Onsite Sales, visit weftec.org/2022AdvanceMaterials.

An email was sent to the Primary and Secondary exhibit contacts on September 16, 2021, with their Onsite Sales materials. Included in the email is your company’s appointment time, how to prepare for your appointment, and what to expect during onsite sales.

Second Round Sales | Booth Applications Accepted December 1-31, 2021 | Booth Assignments January – February 2022.

Companies who exhibited at WEFTEC 2019 or WEFTEC Connect 2020 (virtual event) are eligible to participate in Second Round Sales. Also, WEFTEC 2021 exhibitors who did not participate in Onsite Sales are eligible to participate in Second Round Sales.

• Eligible companies for Second Round Sales will receive an email on December 1 from [email protected] with a link to their unique, pre-populated application. When completing the application, companies will provide their preferred booth space size and up to eight (8) booth preferences.
• Applications will be accepted beginning December 1, 2021, through December 31, 2021, with a required 25% booth fee deposit.
• A 25% deposit must accompany the application to be reviewed for booth assignment. Companies with an available credit will be able to apply their credit to their booth space deposit and/or additional items during the application process.
• Beginning January 2022, WEF will review/assign Second Round Sales booth space applications received in priority point order. WEFTEC 2021 exhibitors, followed by WEFTEC 2021 cancelled exhibitors will be given precedence for booth assignment, in priority point order, followed by WEFTEC Connect 2020 and WEFTEC 2019 exhibitors. All Second Round Sales assignments will be notified by February 18, 2022.

General Sales | Booth Applications Accepted Beginning December 1 | Booth Assignments March 2022

Exhibitors who are ineligible for Onsite (Advance) Sales or Second Round Sales periods are eligible for General Sales.

• General Sales is for companies that exhibited in WEFTEC 2018 or prior or are a new WEFTEC exhibitor.
• General Sales applications are available for submission beginning December 1, 2021. A 25% deposit must accompany the application to be reviewed. After May 1, any applications submitted require a 100% booth deposit in order to be reviewed/assigned.

General Sales applications will be reviewed in date receipt order following the conclusion of Second Round Sales, estimated beginning March 2022.

Click here to view the Floorplan

Payment Schedules

Onsite (Advance) Sales

A 25% deposit is due no later than January 31, 2022. Full payment of the balance is due no later than May 31, 2022. Exhibitors with a WEFTEC 2021 credit on file may use this towards their deposit and will be invoiced for the remaining balance, if applicable.

Exhibitors will receive an invoice immediately following their onsite sales appointment and will have the option to make a credit card payment online or send a check, ACH, or wire transfer.

Second Round Sales & General Sales

A 25% deposit is due with the exhibitor’s signed contract. Booth applications will not be reviewed/assigned without the required deposit. Full payment of the balance is due no later than May 31, 2022. Exhibitors with a WEFTEC 2021 credit on file may use this towards their deposit and will be invoiced for the remaining balance, if applicable. 

Cancellation Policy

Exhibitors cancelling or reducing space reservations before January 31, 2022, will receive a full refund. Exhibitors cancelling or reducing space reservations between February 1, 2022, and May 31, 2022, are subject to liquidated damages of 10% of total booth fees of the cancelled space. Cancellation/reductions after May 31, 2022, are subject to liquidated damages of 100% of total booth fees.

Any cancellations or reductions in booth space must be received in writing to WEFTECSales @wef.org.

Though it is WEF’s strong intention to hold WEFTEC this fall, should WEF cancel the in-person component of WEFTEC 2022, WEF will credit 100% towards WEFTEC 2023 or refund 100% of booth fees paid at the time of WEF’s notification of cancellation. WEF will not refund any exhibitor’s cancellation or reduction fees incurred prior to WEF’s cancellation of in-person WEFTEC.

View the Exhibitor License Agreement for the full cancellation policy.

Why are Priority Points Important?

WEFTEC Exhibit space is assigned according to an exhibitor’s earned priority points during onsite (advance) sales, second advance round, and during booth moves. During general sales, contracts received are assigned space on a date-received basis.

How are Points Earned?

Exhibitors can earn points as follows:

• 1 point per year for exhibiting at WEFTEC
• 1 point per year for being a WEF Exhibitor Member
• 1 point per show for exhibiting at WEF Specialty Conferences (Collection Systems, Innovations in Process Engineering, Odors and Air Pollutants, Public Health, Residuals and Biosolids, Stormwater Summit, etc.)
• 1 point per show for exhibiting in WEF's WIN Pavilion program
• Exhibitors who received 1 point for transferring a WEFTEC 2020 booth deposit to WEFTEC 2021 then subsequently:
• Cancelled prior to contracting space and refunded – 1 point removed
• Cancelled prior to contracting space and money kept on file – no points removed/awarded
• Cancelled after contracting space, cancellation fee applied and remaining monies refunded – 1 point removed
• Cancelled after contracting space, cancellation fee applied, and remaining monies transferred to WEFTEC 2022 – no points removed/awarded

Can Points be Lost?

As a result of the pandemic, WEF did not remove any points for companies who did not exhibit at WEFTEC 2021 or WEFTEC 2020's online event, except for actions executed by companies outlined in the above priority point policy. Companies could still earn points during 2020 and 2021, based on their above actions.

In 2022, WEF will resume its normal priority point removal policy: All accrued points will be removed from an exhibitor's record if the exhibitor misses two consecutive WEFTEC shows. If a company last exhibited at WEFTEC 2018, WEFTEC 2019, or WEFTEC 2020 (online event), they must exhibit at WEFTEC 2022 to retain their points. If a company last exhibited at WEFTEC 2021, they could miss exhibiting at WEFTEC 2022, yet would have to exhibit at WEFTEC 2023 to retain their points.

Exhibitors may lose 1 point per infraction for failure to adhere to show policy (Early tear-down, display out of compliance with show regulations, etc.).

WEFTEC 2022 Call for Abstracts deadline: Early December 2021

LEARN MORE: CALL FOR ABSTRACTS

For WEFTEC exhibit sales questions, please contact the below staff. If you are new to WEFTEC and would like to receive regular email updates from us, please contact the appropriate staff member below:

North America
Kate Hawley, Senior Manager, Exhibition Sales
[email protected] | +1.703.684.2423

Outside North America
Nic Christy, Director, International Business Development
[email protected] | +44 (0) 789 992 7926