Request Meeting Space
WEF Member Associations and WEFTEC exhibitors and/or sponsors may request meeting, reception, or hospitality space during WEFTEC, subject to availability and the guidelines below.
Request Period: April 28–July 10, 2026
During this period, you may submit a request for space through WEF at the Hilton New Orleans Riverside (headquarters hotel) or the New Orleans Ernest N. Morial Convention Center.
Guidelines & Policies
- No room rental/sublease fee through WEF: There is no cost to reserve meeting space through WEF. Your organization is responsible for any venue and supplier charges, as applicable.
- Conference schedule comes first: To support the WEFTEC exhibition and technical program, WEF may need to limit, adjust, or decline requests if proposed dates/times overlap with restricted hours (see below).
- Limited exception: Exceptions may be considered for one-time training meetings for exhibiting companies’ sales representatives.
- Reasonable use of space: Requests to hold meeting space all day and/or over multiple days cannot be accommodated.
- No product displays outside the exhibit hall: Product displays are prohibited in locations outside of the official exhibit hall(s) at the convention center.
| Date | Restricted Hours |
| Sat., September 26 | No restrictions |
| Sun., September 27 | No restrictions |
| Mon., September 28 | Restricted 8:30 a.m. - 5:30 p.m. |
| Tues., September 29 | Restricted 8:30 a.m. - 5:30 p.m. |
| Weds., September 30 | Restricted 8:30 a.m. - 3:30 p.m. |
How to Request
Complete the Request Meeting Space form below and select “Save” to submit.
Request deadline: July 10, 2026
- Review & confirmation: WEF Event Management Staff will review requests and assign space as available. Submission of a request does not guarantee space. Confirmations are typically sent from mid-May through mid-July.
- After confirmation: Once your space is confirmed, you will work directly with the venue and suppliers to order and pay for services such as audio-visual, catering, and other requirements.
Other Options
- Explore off-site venues using the New Orleans Venue Search resource (restaurants, attractions, and special event venues).
- Contact WEFTEC Housing (CMR) to reserve a hospitality suite at one of the official conference hotels.
Questions? Contact WEF Event Management Staff
For Hilton New Orleans Riverside event space - Catherine Murphy
For New Orleans Ernest N. Morial Convention Center event space - Deana Gissendanner
