Exhibitor Application FAQs

WEFTEC 2026 99th Annual Technical Exhibition & Conference: 

Ernest N. Morial Convention Center New Orleans, Louisiana USA. 

• Conference Dates: September 26 – 30, 2026. 
• Exhibition Dates: September 28 – 30, 2026. 

On December 1, you will receive an email from service@mapyourshow.com, which will contain your customized WEFTEC 2026 booth application link. To ensure you receive this communication, please email your updated contact information to WEFTECSales@wef.org, and add service@mapyourshow.com to your safe sender list.

Your booth application informs the WEFTEC sales team of your preferred booths. 

When completing your application, you will be prompted to select your booth size and will be able to list 5 preferred booth numbers. If your preferences are not available at the time your booth is assigned, the best available booth will be assigned to you based on your listed preferences.  

Filling out the application does not assign your company’s booth. Booth assignments are completed by the WEFTEC sales team. 

Beginning January 2026, WEF will review/assign General Sales booth space applications in date receipt order. All assignments will be notified by February 2026.

General Sales:

• December 1, 2025: Applications open
  • 50% Exhibit Space Fee & 100% Booth Add-on Fees due with application.
• April 30, 2026: Final payment due.

Advanced Sales:

April 30, 2026: Final payment due

January 31, 2026: 50% of booth deposit due.

Exhibitors cancelling or reducing space reservations before January 31, 2026, will receive a full refund.

Exhibitors cancelling or reducing space reservations between February 1, 2026, and April 30, 2026, will be liable for a cancellation fee equal to 50% of the total exhibit space fee of the cancelled space.

Cancellation/reductions after April 30, 2026, will be liable to a cancellation fee equal to 100% of the total exhibit space fee.  

Any cancellations or reductions in booth space must be received in writing to WEFTECSales@wef.org.   

You may increase, reduce, or cancel your space with a 0% penalty until January 31, 2026. All cancellation/reduction requests must be received in writing to WEFTECSales@wef.org.

View the WEFTEC 2026 Exhibitor License Agreement

 General Sales Member rate = $47 per square foot.

General Sales Non-Member rate = $55 per square foot. 

Companies booking 1600 square feet or more of exhibit space will have their corner and booth share fees waived. Corner fees will be waived after your booth is assigned.

There is a fee of $250 per corner.

Your Space  

• Inline booths: 8’ high back drape, 3’ high side dividers.  
• Shared islands: 8’ high back drape.  

The exhibitor is responsible for all ancillary items: booth furnishings, carpet, tables, chairs, electricity, other utility connections, etc. These are ordered through the Exhibitor Service Manual in your Exhibitor Resource Center (ERC). 

 Badges 

•  Booth personnel admittance badges: four per 100 square feet of contracted booth space.  
• Additional badges may be purchased at the prevailing rate through the Exhibitor Registration Portal, which is accessed via your Exhibitor Resource Center (ERC). 
• All exhibitor badges allow access to technical sessions at no additional cost.   

 Access to Data 

• Free access to registrant data (does not include e-mail addresses) is available via download once space is fully paid. Non-exhibiting companies may not purchase the use of this data.  
• Free online access to conference proceedings.   

Benefits and Promotions 

Exclusive access to benefits including listings (deadlines apply) and promotional tools, including:   

• Profile in online planner/digital exhibitor directory (desktop version) and WEFTEC mobile app. 
• Company listing in Conference Announcement.  
• Free Customer Invitation Program, including e-mail signature, web banners, social media-ready templates, and e-mail templates.  
• Pre-show webinars to help you prepare and be successful at WEFTEC. 
• At-show, complimentary access to keynote and technical sessions.  

 Additional Marketing Opportunity: Digital Exhibitor Directory Listings 
Receive up to a 31% discount by upgrading your directory listing during the booth application process. 

	BASIC	DELUXE	PREMIUM	PREMIUM PLUS
Discounted Rate (Onsite)	Comp.	$545	$1,090	$2,150
Standard Rate	Comp.	$785	$1,550	$3,100
Contact Info	Y	Y	Y	Y
Company Description	Y	Y	Y	Y
Product Categories	Y	Y	Y	Y
Booth number with active link to floorplan	Y	Y	Y	Y
Website	Y	Y	Y	Y
Social Media	Y	Y	Y	Y
Access to Leads		Y	Y	Y
Logo		Y	Y	Y
Featured Exhibitor Listing			Y	Y
Featured Exhibitor Search (Priority Placement in Search Results)				Y
Highlighted Booth				Y
Show Specials		1	2	3
Exhibitor Collateral (Product Brochures and Press Releases)		2	4	6
Virtual Business Cards w/Live Chat		2	4	6
Showcase Image			4	6
Showcase Videos				4

Additional Marketing Opportunity: WEF Buyer’s Guide 
Integrated with the WEFTEC Exhibitor Directory, the WEF Buyer’s Guide provides a comprehensive, interactive gateway to products, solutions, and services for leading decision makers worldwide. Each contract period is 12 months, and content can be added/updated at any time—keeping your offerings fresh and timely. Purchase now and get a 15% discount! 

WEFTEC 2026 Pricing: Enhanced Level Profile — $550/12 months   

• Company logo  
• Company description 
• Inclusion in 3 product categories (WEFTEC Exhibitor Showcase category is free)  
• Company contacts – unlimited (name, title, headshot image, direct link to email address) 
• WEFTEC Integration 

Click here for current Enhanced profile example

WEFTEC 2026 Pricing: Bronze Level Profile — $1,240/12 months   

WEFTEC Integration 

Products section–unlimited (includes product image, title, description and hyperlink)

Keyword Integration (500 characters of keywords or phrases) 

Live iFrame of company website 

Company logo 

Company description 

Inclusion in 6 product categories (WEFTEC Exhibitor Showcase category is free) 

Company contacts – unlimited (name, title, headshot image, direct link to email address) 

View the floor plan here.

WEFTEC’s specialty pavilions have been reimagined to align with the vision of a life free of water challenges. As part of the strategic plan, WEF’s goals are:  

Goal 3: Lead the transformation to the Circular Water Economy  

Goal 1: Attract and develop a diverse and passionate water workforce 

Goal 2: Cultivate a purpose-driven community to sustainably solve water challenges for all 

 Advanced Technology Solutions Pavilion 
The Advanced Technology Solutions Pavilion showcases digital-based technologies and practices to aid practitioners in designing and operating water systems more efficiently and effectively. The Pavilion includes the following focus areas:

• Drones  
• Cybersecurity  
• Artificial Intelligence  
• Virtual Reality  
• Automation 

Circular Water Economy Pavilion 
The Circular Water Economy theater will introduce the concept of circular water and focus on reducing waste, recovering nutrients and energy, and regenerating nature. Presentations will treat water as a renewable asset through the 3Rs (reduce, recover, regenerate).
Relevant topics for this pavilion include:

• Reducing Waste: Energy efficiency, source control, reducing the cost of treating emerging contaminants, distributed infrastructure. 
• Recovering Resources: Nutrient and energy recovery – fertilizers, gas production, desalination, data centers. 
• Regenerating Nature: Nature-based solutions, watershed management. 
• Corporate Water Stewardship: Ensuring regulatory compliance, enhancing business resilience, reducing costs, and strengthening supply chains through efficient water management. 

Innovation Pavilion 
Driving innovation is part of the Water Environment Federation’s mission. WEF is honored to partner with premier innovators including our partners BlueTech® Research and Imagine H2O to host the Innovation Pavilion. In the Pavilion, we present a forum for market leaders to work with entrepreneurs. Exhibiting companies display emergent technologies to demonstrate their impact, and professionals visualize the potential of the water sector.
The Innovation Pavilion includes

• Main Showcase with companies from BlueTech® and Imagine H20 
• Discovery Zone – exclusive to Innovation Showcase alumni and innovation award recipients 
• Innovation Theater 

 New Exhibitor Pavilion 
This pavilion is exclusive to first-time WEFTEC exhibitors.   

WEF Growth Pavilion
Open to companies in business for fewer than five years who are seeking partners or investors. Participants must be first-time exhibitors at WEFTEC and cannot be subsidiaries of other companies. Each company will receive a fully equipped kiosk and the opportunity to showcase their offerings on the WEFTEC Pitch Stage to potential investors.

Workforce Pavilion  
Workforce issues are paramount to meet the current and future challenges facing the water sector. This Pavilion will focus on companies who provide recruitment, staffing, and HR/PEO services, and companies/municipalities recruiting for positions.  

During Advance Sales, all current WEFTEC exhibitors are invited to return to the next WEFTEC at a discounted rate. Booth selection appointments are scheduled in priority point order, from highest to lowest. During General Sales, booth applications are processed in date-received order.  

Exhibitors may lose 1 point per infraction for failure to adhere to show policy, such as exhibitor displays that are out of compliance with show regulations. Exhibitors will lose 5 points per infraction for early tear-down or abandonment. 

Exhibitors can earn points as follows: 

1 point for the winner of the WEFTEC Sustainable Booth Award (one award per year) 

 1 point per year for exhibiting at WEFTEC (primary exhibitors only)  

1 point per year for being a WEF Exhibitor Member  

1 point per show for exhibiting at WEF Specialty Conferences  

1 point per show for exhibiting in WEF’s International Pavilion Program (1 additional point for signing up by October 31)

Companies can miss exhibiting at WEFTEC for 1 year and still retain their points. All accrued points will be removed from an exhibitor’s record if the exhibitor misses two consecutive WEFTEC shows.

When a WEFTEC exhibiting company is part of a merger or acquisition, the acquired company may transfer its higher priority points to the acquiring company. To do so, legal documentation must be presented to WEF that shows all assets were sold to the acquiring company, including booth points. Once received, WEF can transfer the points to the acquiring company. The new points will supersede the acquiring company’s existing points, if any. Points cannot be combined.    

The benefits of investing in WEF Exhibitor Membership include:

Booth Space Discounts – at WEFTEC and Specialty Conferences. 

Access to Manufacturers’ Representatives

Earn Recognition for Your Technology

Earn Priority Points Toward Preferred Space

Grow Awareness and Gain Sales

Stay Informed on the Latest Sector News and Research

No, only companies with an activated Exhibitor Membership for the 2026 calendar year can receive the discount benefit.

(Based on total gross annual revenue in the wastewater collection and treatment field.) If multiple business units (such as parent/child or sibling companies) exhibit under one membership, then it is required that the membership be at the $3,245 level.

Under $1 million per year	US $890
$1 million – $10 million per year	US $1,559
$10 million – $50 million per year	US $2,388
Over $50 million per year	US $3,342

To learn more about WEF Exhibitor Membership, including benefits and annual dues, go to https://www.wef.org/exhibitormembership. For membership questions or to activate/renew your membership, please contact: WEF Membership Services | 1-800-666-0206 or csc@wef.org  

Once your WEF Exhibitor Membership is activated, we will be notified, update your WEFTEC booth rate to the member rate, and send you a revised invoice. 

Booth Shares allow a primary exhibiting company to “share” their exhibit space with companies they are legally related to, such as a parent or child company. The primary contracted exhibitor must hold enough space to allow each company represented in a booth space at least 100 square feet per company. All Booth Shares must be approved by the primary exhibiting company. Note, only primary exhibiting companies are awarded priority points for their exhibiting participation. Booth Share companies are not awarded priority points for their exhibiting participation. 

Basic listing in exhibitor directory (company and contact information, booth number w/ active link to floorplan, website, company description, 30 product categories) 

Searchable by company name on the floorplan  

If the legally related Booth Share company has not previously exhibited at WEFTEC, we will need the following information to set them up in our system: 

Proof of legal relationship 

Company name  

Billing Address 

Primary contact first name, last name, email, office and/or mobile number (please specify) 

The Booth Share fee is $500 per share*. Booth share applications will be processed and approved once fees are paid in full.  

*Booth share fees will be waived for exhibitors with 1600 SF or larger. Share fees will be waived after the application is submitted.   

Booth share applications will be available in Spring 2026.  

No, only primary exhibiting companies are awarded priority points for their exhibiting participation. Booth Share companies are not awarded priority points for their exhibiting participation.

WEFTEC Exhibition Sales
North America:
+1.703.684.2437 | WEFTECSales@wef.org

WEF Buyers Guide
Jenny Grigsby, Sales Account Manager
+1.703.684.2451 | JGrigsby@wef.org

WEF Member Services
+1.800.666.0206 | CSC@wef.org
www.wef.org/exhibitormembership