Review the display guidelines for WEFTEC booths as outlined by WEF and the New Orleans Morial Convention Center. Services may be ordered through the exhibitor dashboard (booth assignment and login required).
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The New Orleans Morial Convention Center is ADA compliant in respect to service animals trained to do work or perform tasks for the benefit of an individual with a disability. For evidence that an animal is a service animal, the owner and handler may be asked to see identification cards, written identification, presence of harness or tags, or ask for verbal assurances.
Animals (dogs, cats, certain birds, etc.) displayed in a booth, as part of an exhibit, may be approved in the NOENMCC based on the following guidelines:
Adequate Space
All exhibitors must rent adequate space to accommodate their planned product display and shall arrange the displays so as to utilize only the booth area contracted for, to recognize the rights of other exhibitors and show visitors, and to conform to the overall pattern developed by the Show Management. No exhibit may interfere with the use of other exhibits, impede access to other exhibits, or impede the free use of the aisles between exhibits.
Exhibition Space & Exhibitor Functions
Exhibitors must confine their activities on the grounds of the exhibition facility to the space for which they have contracted; this includes booth personnel, the distribution of printed materials and the placement of signs. WEF policy prohibits functions being scheduled during WEFTEC Exhibition hours, Monday, October 10 - Tuesday, October 11 between 8:30am and 5:30pm, and Wednesday, October 12 between 8:30am - 3:30pm.
Product displays are prohibited in hotel suites and locations other than the Exhibitor's rented space in the exhibit hall. Any violation of this requirement will result in the termination of the existing contract for exhibit space.
If the Exhibitor has a function in an official WEF hotel, signs for that function may be placed in the public space of that hotel only. No exhibitor signs may be placed in any other official WEF hotel for any other reason.
No soliciting of attendees is permitted in the aisles or in other exhibitors’ booths.
Aisle space shall not be used for exhibit purposes, display signs, solicitation, or distribution of promotional material. Exhibits, signs and displays are also prohibited in any of the common public spaces on the premises of the meeting facilities or in the guest rooms, lobbies or hallways of the hotels. WEF also prohibits non-approved publications and/or advertising in any of the common public spaces on the premises of the meeting facilities or in the guest rooms, lobbies or hallways of the hotels.
Balloons, Radio‐Operated Air Devices, and Drones
Inline Booths - Maximum Display Height is 8'
Note: Inline Booths are also referred to as Linear, Standard, or Corner
Inline booths are typically 10' or 15' deep and can be between 10' - 40' wide. They may have one or two corners, or no corners. Inline booths are set with 8' drape across the width of the backwall and 3' side rail on each side of the booth.
Perimeter Booths - Maximum Display Height is 12'
Perimeter booths are inline booths against a wall.
Island Booths - Maximum Display Height is 18'
Shared Island Booths—Maximum Display Height is 18'.
Additional Line of Sight Guidelines
Exhibitors displaying equipment, vehicles, etc. must follow the booth type line-of-sight rules: approved equipment in inline and corner spaces must be 5' back from the aisle; approved equipment in island booths must allow for a minimum of 2' from the aisle to absorb traffic.
All exhibit display elements, including opening doors, moving display parts, hanging signs, etc. must always be entirely within the confines of the cubic content of the booth space and may not overhang or rotate into the aisle at any time.
Notification of Vehicles, Equipment and Multi-Level Booths
If you plan to include a vehicle or equipment as part of your display, if your equipment or vehicle exceeds your booth height limit or the floor load capacity, or if you plan to have a multi-level/covered booth, you must submit the information regarding the vehicle, equipment, or multi-level booth for approval.
Pipe & Drape
Exhibitors whose booths are set with pipe and drape (Inline, Perimeter and Shared Island) are permitted to use the pipe only to hang items comparable to the existing drape such as similar drape or a banner. No other use of either the pipe or drape is permitted.
Only the Exhibitor may grant permission to have his/her exhibit and/or product photographed or videotaped. Exhibitor grants to WEF an exclusive, royalty-free, non-revocable license to WEF to use the photographs, videos, or other likenesses taken by employees or agents of WEF at WEFTEC in any and all media of any and all nature, now or hereafter developed, including but not limited to print and electronic media, in and for all languages, for WEF’s educational and promotional purposes throughout the entire World.
The only videotaping or electronic recording of any exhibit or equipment in the WEFTEC exhibit halls which may take place is by the Exhibitor recording his/her own exhibit or equipment. Any exhibitor taking photographs or videotape of another's exhibit or product without permission must relinquish the film or digital media upon request; the film or digital media will be disposed of one year after being relinquished. Exhibitors shall comply with the WEFTEC Camera Policy for Media.
Multi‐Level or Enclosed Booths
Note: Ceiling clearances in the NOMCC vary from 26'4" to 59', with most areas having a minimum of 30' clearance.
Detailed plans of multiple-story or enclosed booths must be submitted to show management by June 20, 2022.
Include the following in your Booth Plan when requesting approval:
Tents, Awnings, Canopies
The use or display of tents, awnings, or canopies requires prior written approval of both the NOMCC and the New Orleans Fire Prevention Division.
Written requests must be submitted to the NOMCC no later than August 10, 2022 and must include detailed plans showing size, height, location, anchoring details, and certification of flame retardancy for all materials.
NOENMCC does not allow contractors to anchor tents, awnings, or canopies to the floor, walls, or columns of the facility.
A permit from the City of New Orleans is required. A Fire Watch or fire extinguisher may be required. Please contact the NOENMCC Event Manager for additional information.
All music and entertainment should be in good taste and not include content that is sexually explicit or verbally offensive. Show Management shall make final decisions on the acceptability of questionable booth activities.
Sound presentations, slides or movies will be permitted if tuned to conversational levels (in no event greater than 85 decibels) that do not interfere with other exhibitor activities. Exhibits also may not use lighting effects which interfere with other exhibits.
All ASCAP, BMI, SESAC or other copyright fees applicable to music or entertainment used as part of an exhibit are the sole responsibility of the exhibitor. The exhibitor must make required payment directly to the applicable copyright agency.
Equipment Exceeding Booth Height Limitations
Exhibitions Management may approve requests to display equipment exceeding booth height limits under the following conditions:
Submit your Booth Design Approval Request below to request approval. You must include renderings or diagrams of your design with width and height dimensions of all major structures and signage.
Exceeding Floor Load
The maximum floor load capacity of most of the NOMCC is 350#/sf. There are some areas in halls H through J with a maximum floor load of 500#/sf.
For equipment planned for display in an exhibitor's booth which exceeds the stated weight limits, the exhibitor must supply detailed plans of original equipment and weight load on all points, in accordance with the Center requirements, as well as plans showing proposed method of weight redistribution. A licensed structural engineer must certify plans. The NOMCC reserves the right to require outside consultants, at exhibitor or contracting party's expense, for field inspections and weight certificatins.
Requests for equipment exceeding the floor load are due to to the NOMCC July 8, 2022.
Booth Staging
The New Orleans Morial Convention Centerdoes not provide storage for crates or freight of any kind. Exhibitors must make arrangements with the general contractor for storage of crates and other packing materials. NOTHING may be stored behind booths. All packing containers, wrapping materials, carrying cases, etc., must be stored off the exhibit floor.
NOENMCC inspects all exhibits to ensure compliance. Please contact the general contractor for assistance regarding storage.
In addition to equipment and furniture placed within a booth space, Exhibitors can stage the following items:
The following restrictions must be observed when staging these additional items:
Emergency Equipment and Exits
No equipment, booths, signs, displays or other items can block or obstruct any emergency phones, alarms, sprinkler valves, or hose connection. No furnishings, decorations, or other booth objects can obstruct exits, access to exits, or visibility of emergency exits. The path of travel to exits may not be blocked by furniture or any other moveable objects. NOMCC reserves the right to request battery-operated exit signs to structures that obstruct the view to any exit.
Fire Retardancy
Decorations and Stage Scenery: Combustible materials must be treatedwith an effective flame retardant. Stage settings made of combustible materials must also be treated with flame retardant material. Only non-combustible materials or fire-retardant wood may be used for stage scenery or props. All curtains, drapes, carpet, carpet padding, and decorative materials must be made of flame-retardant materials or sprayed with a flame retardant. The New Orleans Morial Convention Center rigorously enforces this regulation and may field flame test any questionable materials.
Hazardous Materials
OSHA requires that all containers of hazardous materials be labeled and display appropriate warnings.
Any container not clearly labeled and identified will be removed from within the NOENMCC, tested, and disposed of at exhibitor’s expense.
Fluids, chemicals, petroleum-based products, medical and biological waste, hazardous waste, and contaminated materials must be identified and disposed of in the manner mandated by federal, state, and local regulations.
Arrangements for the disposal of wastes can be made through the general contractor. Exhibitor is responsible for all disposal costs.
Prohibited Materials
Personal Property
Exhibitors should not leave valuables or personal items (laptops, cell phones, purses, cameras, briefcases, etc.) on tabletops, behind booth drape, or in any unsecured areas of the exhibit. Please remove all such items from the building at the close of show each day. During move-out, please do not leave your booth unattended until all of your display materials have been packed and crated.
Booth flooring is required for all booths, except for those in the Discovery Zone and the Innovation Showcase. Exhibitors may order carpet from Freeman, have carpet or alternative-type flooring provided by a third-party, or provide their own flooring.
Stick-on flooring is prohibited. Exhibitors may not use adhesive to adhere items to the center floor.
Exhibitors providing their own flooring must cover the full square footage of the booth.
Centerplate is the exclusive catering provider at the NOMCC. All food and beverage including samples, sodas, coffee, all forms of potable water, all refrigerated product storage.
Catering may be ordered online. The order deadline is September 12, 2022.
Food and/or beverage purchased outside of the NOENMCC may not be brought into or consumed within the center.
Exhibitors may not dispense food and/or beverages of any kind, including bottled water, without written permission from NOMCC and Centerplate. Contact Centerplate at (804) 670-7200 for specific details and approval forms.
The NOMCC and Centerplate are solely licensed to sell, dispense, and/or serve alcoholic beverages. Louisiana State Law prohibits alcoholic beverages from being brought into the NOMCC. The NOMCC rigorously enforces this law.
Only Freeman is authorized to rig within the facility. Exhibitors requiring hanging of signs, lights, equipment, etc., must submit a structural integrity form to Freeman. All ceiling rigging must conform to Show Management rules and regulations and facility limitations.
Island Booths
The maximum height for hanging signs in Island Booths is 18 feet (5.4864 meters) at the top of the sign. Hanging Signs and Graphics for Island Booths must be directly over contracted exhibit space only and, if rotating, may not rotate into the aisles at any time.
Shared Island Booths
The maximum height for hanging a sign is 18 feet (5.4864 meters) at the top of the sign. Hanging Signs and Graphics for Shared Island Booths must be set back 5 feet (1.52 meters) from the shared 8' high drape line.
Low Ceiling Areas
Exhibitors with booths in the low ceiling area may hang signs, but it may be necessary to check available rigging points in advance. Please contact Laura Helm, Director, Exhibition Operations, to review your hanging sign plans.
Shipping Hanging Signs
Overhead hanging signs are to be sent in separate containers directly to advance warehouse using the Hanging Sign Labels. This container MUST arrive by the warehouse shipping deadline of September 28, 2022. If these procedures are not followed‚ Freeman cannot guarantee the hanging of your sign or advance pricing.
Approved Labor
All overhead hanging and rigging must be assembled, installed, and removed by Freeman. Please refer to the Freeman Terms and Conditions found in the Exhibitor Service Manual.
The level of fog/smoke used as part of an event may set off the fire alarm system. To eliminate this fire safety issue, McCormick Place restricts usage of fog/smoke machines to water based chemicals. The Fire Safety Department must obtain advance approval. A copy of the MSDS covering the machine along with an outline of where it will be used and a schedule including rehearsal and show times must be given to your Event Manager for review.
Show Management must separately approve the use of fog/smoke machines.
Booth Lighting
Exhibitors should adhere to the following guidelines when determining booth lighting:
Sound in Booths
Public address systems are not permitted. The noise level from any demonstration or sound system should be kept to a minimum and should not interfere with others. Any speakers must be directed into the middle of the exhibitor’s booth space. The Water Environment Federation reserves the right to determine at what point sound constitutes interference with others and must be discontinued.
Exhibit booths must be attended and maintained by at least one exhibitor or exhibitor representative at all times during show hours. All representatives of the exhibitor must be registered and receive a badge to be admitted to the exhibit hall and participate in the vendor’s booth.
Booth representatives and exhibitor’s officers, agents, and employees may not wear clothing that WEF deems excessively scanty or revealing, or otherwise inappropriate or not in keeping with the character of the Exhibition. Prohibited apparel includes, but is not limited to, bathing suits, lingerie, excessively short skirts or shorts and/or other attire WEF deems scanty or revealing.
The on-site sale and/or delivery of goods is not permitted. Any violation of this requirement will result in the termination of the existing contract for exhibit space without refund.
Vehicle Notification Required
Show Management must be advised of all vehicles that will be displayed (regardless of whether they have previously displayed at WEFTEC) by September 12, 2022. The NOMCC Public Safety Department must approve all vehicles to be displayed.
The following information must be included:
Please also review the Equipment & Floor Load Capacity section.
Submit your vehicle display approval request below to notify Show Management.
SUBMIT VEHICLE DISPLAY approval request
All vehicles must move in on Wednesday, October 5.
Exhibitors should confirm orders and their vehicle move-in date with Freeman to ensure a smooth delivery of the vehicle.
Vehicle Display Requirements