Below are important dates and deadlines. Many deadlines can be handled via the Exhibitor Dashboard.
JANUARY | MARCH | APRIL | MAY | JUNE | JULY | AUGUST | SEPTEMBER | OCTOBER
1/31 | 50% of booth deposit due
1/31 | Last day to cancel or make reductions with full refund
3/31 | Innovation Technology Award Application
4/25 | General Housing Opens
4/25 | Attendee Registrations Opens
5/15 | Technology Spotlight Application Due
5/31 | Full booth space payment due
5/31 | Deadline to cancel booth space with 50% refund
6/1 | New Product Listing for WE&T
6/1 | Pavilion Abstracts Due
6/6 | Exhibitor Registration Opens
7/28 | Last Day to make a new reservation in the dedicated Exhibitor room block.
8/11 | Rooming list due for room blocks of 10 or more rooms
8/14 | Last Day to Submit Special Booth Approval:
-
- Animal
- Enclosed or Multi-level Booths (Including Tents)
- Equipment & Floor Load Capacity
- Line of Sight Variance
- Smoke/Fog Machine
- Vehicle Display
8/25 | Floral discount deadline
8/28 | Advanced Warehouse starts accepting deliveries
8/30 | Freeman Online discount deadline
9/1 | Catering Deadline
9/2 | Required Exhibitor Insurance
9/6 | Last day to cancel a group block without penalty
9/9 | Photo/Video discount deadline
9/20 | Last day to change/cancel reservations through WEFTEC Housing
9/20 | Advanced Freight deadline
9/22 | Reservation changes/cancelations can be made directly with the hotels
9/27 | Exhibitor Move-in Begins
9/27 | Move in for All Vehicles
10/4 | Exhibitor Move-out begins after show ends
10/6 | Exhibitor Move-out ends.