Below are important dates and deadlines. Many deadlines can be handled via the Exhibitor Dashboard.

JANUARY  |  MARCH  |  APRIL  |  MAY  |  JUNE  |  JULY  |  AUGUST  |  SEPTEMBER  |  OCTOBER


January

1/31   | 50% of booth deposit due
1/31   | Last day to cancel or make reductions with full refund

Return to Top


March

3/31 | Innovation Technology Award Application

Return to Top


April

4/25 | General Housing Opens
4/25 | Attendee Registrations Opens

Return to Top


May

5/15 | Technology Spotlight Application Due
5/31 | Full booth space payment due
5/31 | Deadline to cancel booth space with 50% refund 

Return to Top


June

6/1  | New Product Listing for WE&T
6/1  | Pavilion Abstracts Due
6/6  | Exhibitor Registration Opens

Return to Top


July

7/28 | Last Day to make a new reservation in the dedicated Exhibitor room block. 

Return to Top


August

8/11 | Rooming list due for room blocks of 10 or more rooms
8/14 | Last Day to Submit Special Booth Approval:

    • Animal 
    • Enclosed or Multi-level Booths (Including Tents)
    • Equipment & Floor Load Capacity
    • Line of Sight Variance
    • Smoke/Fog Machine 
    • Vehicle Display

8/25 | Floral discount deadline
8/28 | Advanced Warehouse starts accepting deliveries
8/30 | Freeman Online discount deadline

Return to Top


September

9/1   | Catering Deadline
9/2   | Required Exhibitor Insurance 
9/6   | Last day to cancel a group block without penalty
9/9   | Photo/Video discount deadline
9/20 | Last day to change/cancel reservations through WEFTEC Housing
9/20 | Advanced Freight deadline
9/22 | Reservation changes/cancelations can be made directly with the hotels
9/27 | Exhibitor Move-in Begins
9/27 | Move in for All Vehicles

Return to Top


October

10/4 | Exhibitor Move-out begins after show ends
10/6 | Exhibitor Move-out ends.

Return to Top