Latest Updates:

Reserve Exhibit Space 
Exhibitor FAQs
Booth Application Step-by-Step Guide

Advance Sales | Early March 2021

Advance Sales replaced Onsite Sales. Advance Sales was for WEFTEC Connect 2020 exhibitors and exhibiting partners who transferred booth fees to WEFTEC 2021 following cancellation of WEFTEC 2020's in-person event. Companies selected space in order of priority points, from highest to lowest, through the online space selection process.  

Advance Sales concluded on April 19, 2021. Companies eligible for Advance Sales that missed their appointment can still reserve exhibit space using their unique space application link or booking code.

Can't locate your booking code? Contact WEF Exhibition Sales at [email protected] for more information.

Second Round Sales | April 2021
Second Round Sales was for 2019 and 2020 WEFTEC exhibiting partners to select their exhibit space in order of priority points, from highest to lowest, through an online space selection process.

Second Round Sales concluded on May 7, 2021. Companies eligible for Second Round Sales that missed their appointment can still reserve exhibit space using their unique application link or booking code. 

Can't locate your booking code? Contact WEF Exhibition Sales at [email protected] for more information.

General Sales | Mid-May 2021 

Exhibitors who were not eligible for Advance or Second Round Sales periods can now submit a booth application. General Sales application will be reviewed in receipt order beginning mid-May. A 25% deposit must accompany the application to be reviewed.

Payment Schedule

A 100% deposit is due with your signed booth contract. Exhibitors with a WEFTEC 2021 credit on file may use this towards their deposit and will be invoiced for the remaining balance, if applicable.

Exhibitors will have the option to make a credit card payment online, or send a check, ACH or wire transfer once they submit their application.

Cancellation Policy

Updated August 17, 2021

Given the unique circumstances, WEF is revising its WEFTEC exhibit space cancellation policy to give currently contracted exhibitors continued flexibility. WEF greatly values the ongoing relationship we have with our exhibiting partners, and we are revising this policy with a goal of providing you – our partners – increased options during this evolving global challenge. The exhibitor license agreement states that after June 30, exhibitors are 100% liable for their exhibit space fee. We are revising the WEFTEC exhibit space cancellation policy to the following:

Should exhibitors need to cancel for any reason, exhibitors are responsible for 25% of total booth fees of the cancelled space. The remaining 75% booth fee will be kept on file to use towards a WEFTEC 2021 sponsorship, WEFTEC Online sponsorship, a WEF advertising opportunity, or WEFTEC 2022 exhibit space or sponsorship. This updated policy is not retroactive to exhibitors who cancelled prior to August 17, 2021.

Any cancellations or reductions in booth space must be received in writing to [email protected].

Though it is WEF’s strong intention to hold WEFTEC this fall, should WEF cancel the in-person component of WEFTEC 2021, WEF will credit 100% towards WEFTEC 2022 or refund 100% of booth fees paid at the time of WEF’s notification of cancellation. WEF will not refund any exhibitor’s cancellation or reduction fees incurred prior to WEF’s cancellation of in-person WEFTEC.

View the full Exhibitor License Agreement.

Updated July 1, 2021

Why are Priority Points Important?

WEFTEC Exhibit space is assigned according to an exhibitor’s earned priority points during onsite (advance) sales, second advance round and during booth moves. During general sales, contracts received are assigned space on a date-received basis.

How are Points Earned?

Exhibitors can earn points as follows:

• 1 point per year for exhibiting at WEFTEC
• 1 point per year for being a WEF Exhibitor Member
• 1 point per show for exhibiting at WEF Specialty Conferences (Residuals and Biosolids, Collection Systems, Odors and Air Pollutants, Innovations in Process Engineering, Stormwater Summit, etc.)
• 1 point per show for exhibiting in WEF's WIN Pavilion program
• Exhibitors who received 1 point for transferring a WEFTEC 2020 booth deposit to WEFTEC 2021 then subsequently:
  • Cancelled prior to contracting space and refunded – 1 point removed
  • Cancelled prior to contracting space and money kept on file – no points removed/awarded
  • Cancelled after contracting space, cancellation fee applied and remaining monies refunded – 1 point removed
  • Cancelled after contracting space, cancellation fee applied, and remaining monies transferred to WEFTEC 2022 – no points removed/awarded

Can Points be Lost?

Normally, companies who miss two consecutive WEFTEC events will have all points removed. Because of the uniqueness of 2021, WEF will not remove all points for companies who do not exhibit at WEFTEC 2021, except for actions executed by companies as outlined above. After WEFTEC 2023, all accrued points will be removed from an exhibitor's record if the exhibitor does not exhibit in two consecutive WEFTEC shows (Companies must exhibit at WEFTEC 2022 and WEFTEC 2023 to keep their points).

Exhibitors may lose 1 point per infraction for failure to adhere to show policy (Early tear-down, display out of compliance with show regulations, etc.).

WEFTEC 2021 speaking opportunities are now closed.

WEFTEC 2022 Call for Abstracts deadline: Early December 2021

learn more: Call for Abstracts

For WEFTEC exhibit sales questions, please contact the below staff. If you are new to WEFTEC and would like to receive regular email updates from us, please contact the appropriate staff member below:

North America
Kate Hawley, Senior Manager, Exhibition Sales
[email protected] | +1.703.684.2423

Outside North America
Nic Christy, Director, International Business Development
[email protected] | +44 (0) 789 992 7926