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Advance & Second Round Sales booth selection schedule

Advance Sales | Early March 2021
Advance Sales replaces Onsite Sales. Advance Sales is for WEFTEC Connect 2020 exhibitors and exhibiting partners who transferred booth fees to WEFTEC 2021 following the cancellation of WEFTEC 2020’s in-person event. Companies select their space in order of priority points, from highest to lowest, through an online space selection process.

The first approximate 150 appointments will be scheduled in early March.

• These first appointments will receive their appointment time at least 10 business days in advance of the appointment time/date.
• A link to the online floorplan will be sent at least 5 business days in advance.
• Appointments will be scheduled at a specific time, Monday – Friday. No concurrent appointments will take place.
• If an exhibitor is unable to participate in their appointment, a proxy can be completed, and WEF sales staff will select a booth on their behalf at their appointment time.

Exhibiting companies ranked 150 or higher will be contacted weekly in blocks of 100 (estimated):

• On Monday, a group will receive a unique booking link to your online application 1 week prior to the date in which you can complete your contract. 
• Each week, a group will be able to complete their online contract from Monday at 8 am ET through Tuesday at 8pm ET.
• When completing an application, companies may make booth size requests, booth location choices, and special requests, inlcuding if they would like to be called when WEF assigns their space.
• Wednesday – Friday, WEF sales staff will assign space in priority point order.
• The process repeats itself. Advance Sales is projected to be completed in April.

Second Round Sales | April 2021
Second Round Sales invites 2019 and 2020 WEFTEC exhibiting partners to select their exhibit space in order of priority points, from highest to lowest, through an online space selection process.

• As WEF is moving through the Advance Sales round, the Exhibit Sales Team will notify Second Round eligible exhibitors as we are nearing their timeframe to select space.
• In April, WEF will email eligible exhibitors following the same process for companies ranked 150 or higher in Advance Sales.
• WEF will review/assign booth contracts in priority point order.

General Sales | May 2021 

• Exhibitors who are not eligible for Advance or Second Round Sales periods can submit a booth application in April 2021. Please check back on this website for the application link mid-April. These contracts will be reviewed after Advance and Second Round Sales are completed.

Payment Schedule

A 25% deposit is due with your signed booth contract. Exhibitors with a WEFTEC 2021 credit on file may use this towards their 25% deposit and will be invoiced for the remaining balance, if applicable.

Exhibitors will have the option to make a credit card payment online, or send a check, ACH, or wire transfer once they submit their application.

Full payment of the balance is due no later than June 30, 2021.

Cancellation Policy

Exhibitors cancelling or reducing space reservations by June 30, 2021 are subject to liquidated damages of 10% of total booth fees of the cancelled space. Cancellations/reductions on July 1 or later are subject to liquidated damages of 100% of total booth fees. Once contracted, any cancellations or reductions in booth space must be received in writing to [email protected].

Should WEF cancel the in-person component of WEFTEC 2021, WEF will refund 100% of booth fees paid at the time of WEF’s notification of cancellation. WEF will not refund any exhibitor’s cancellation or reduction fees incurred prior to WEF’s cancellation of in-person WEFTEC.

View the full Exhibitor License Agreement.

WEFTEC Priority Point calculations for companies eligible for Advance Sales:
View Alphabetical
View Chronological

WEFTEC Priority Point calculations for companies eligible for Second Round Sales:
View Alphabetical
View Chronological

Why are Priority Points Important?
WEFTEC Exhibit space is assigned according to an exhibitor’s earned priority points during advance sales (equivalent to onsite sales), second advance round and during booth moves. Space is assigned on a date-received basis during all other assignment periods.

How are Points Earned?
Exhibitors can earn points as follows:

• 1 point per year for exhibiting at WEFTEC
• 1 point per year for being a WEF Exhibitor Member
• 1 point per show for exhibiting at WEF Specialty Conferences (Residuals and Biosolids, Collection Systems, Odors and Air Pollutants, Innovations in Process Engineering, Stormwater Summit, etc.)
• 1 point per show for exhibiting in WEF's WIN Pavilion program

Can Points be Lost?

• All accrued points are removed from an exhibitor's record if the exhibitor does not exhibit in two consecutive WEFTEC shows
• Exhibitors may lose 1 point per infraction for failure to adhere to show policy (Early tear-down, display out of compliance with show regulations, etc.)

Become a Speaker at WEFTEC

There are many opportunities to speak at WEFTEC and engage with our participants.

Call for Abstracts

For WEFTEC exhibit sales questions, please contact the below staff. If you are new to WEFTEC and would like to receive regular email updates from us, please contact the appropriate staff member below:

North America
Kate Hawley, Senior Manager, Exhibition Sales
[email protected] | +1.703.684.2423

Outside North America
Nic Christy, Director, International Business Development
[email protected] | +44 (0) 789 992 7926