Exhibitor Appointed Contractors
» WEF is partnering with E2MA for EAC registration to streamline the EAC registration process for WEFTEC 2016.
» EACs must complete all required steps by stated deadlines as outlined by WEF and E2MA to be authorized to access clients at WEFTEC 2016.
» Onsite, a list of approved EAC’s will be on hand at all times. Should WEF Exhibitions Management be notified that work is being performed by an EAC not on the approved list, an authorized individual representing WEF Exhibition Management will investigate and take the necessary actions to ensure compliance with the EAC rules.
Do I Need to Submit an EAC Approval Request?
An Exhibitor Appointed Contractor (EAC) is any company other than designated official contractors listed in this service manual which provide a service (booth installation/dismantling, florists, photographers, audio/visual, etc.), and require access to your exhibit during standard labor hours.
You do NOT need to submit an EAC Approval Request if you are using service providers listed in our service manual.
You DO need to submit an EAC Approval Request if you are using any other service provider. Note that some services are exclusive and EAC requests will be denied based on exclusivity, including material handling, booth cleaning, electricity, catering, internet, etc.
Failure to complete registration with E2MA will prohibit the EAC from accessing the show floor and/or servicing EAC’s client.
EAC Rules and Regulations
All EACs are required to read and adhere to all rules and regulations as provided for WEFTEC exhibitors.
Requirements for Certificate of Insurance
EACs will not be approved or allowed on the show floor without a correct and current Certificate of Insurance. The EAC agrees to carry personal injury, property damage liability, worker's compensation insurance, and comprehensive automotive liability insurance, and agrees to provide WEF with an original valid insurance by August 12, 2016, maintained in a financially sound insurance company admitted and licensed to provide insurance in the state where the EAC is domiciled for the following minimum coverage:
Comprehensive General Liability (Broad Form) OR Commercial General Liability: Comprehensive general liability insurance against claims for single limit bodily injury or death and property damage coverage, contractual liability coverage, products liability coverage and with completed operations coverage in the amount of One Million Dollars ($1,000,000) for each occurrence.
Comprehensive Automobile Insurance: Comprehensive automotive liability coverage, including hired and non-owned/hired and hired self-propelled vehicles of not less than Five Hundred Thousand Dollars ($500,000.00) each occurrence for property damage and Five Hundred Thousand Dollars ($500,000.00) for all injuries and/or deaths resulting from any one occurrence. Coverage should include loading and unloading hazards.
Worker's compensation: Worker's compensation, employee, and employer's liability coverage in full compliance with all laws covering EAC’s employees and all temporary labor hired to perform work on this event.
Fire Legal Liability in the amount of $100,000.00.
Additional Insureds: Water Environment Federation, Ernest N. Morial – New Orleans Exhibition Hall Authority, New Orleans Public Facility Management, Inc., the City of New Orleans, and their agents, trustees, officers, board members and employees are included as Additional Insureds on all policies of insurance coverage.
Thirty (30) days prior written notice of cancellation and proof of replacement coverage meeting the same conditions expressed above. Any other coverage as may be required by WEF from time to time shall be obtained on demand.
Registering an EAC
- Visit the E2MA Portal
- Select Show "WEFTEC 2016"
- Use the User ID/Password Instructions sent via email
- Email address must match the primary contact email address
Please contact Stefanie Walter, WEF Exhibition Operations Manager, at email@example.com or 1-703-684-2414 if you have any questions about registering EACs for WEFTEC 2016.
WEF reserves the right to deny access of any non-official service contractor if they do not meet the posted requirements. All processes must be submitted and/or completed by the deadline dates.