How to Exhibit
Thank you to those WEFTEC 2015 exhibitors who attended their appointment at the onsite sales office in Chicago to book exhibit space for WEFTEC 2016 in New Orleans.
Please refer to the following important dates regarding booth assignments for WEFTEC 2016:
Past WEFTEC exhibitors wishing to book space for WEFTEC 2016 in the second priority round please contact Sacha Carey, Director of Exhibitions at 703-684-2434 or firstname.lastname@example.org. You will have until December 31st to submit a 2016 exhibit space reservation contract for the second priority round.
WEFTEC 2015 exhibitors that booked space onsite in Chicago will receive a booth assignment confirmation and invoice by January 1, 2016. A 25% deposit is due by January 31, 2016. Exhibitors that booked onsite have the opportunity to request a booth move by emailing email@example.com. Booth moves will take place starting December 1st.
Booth sales for new exhibitors will open February 1, 2016. Reservations with a 25% deposit will be assigned in the order of date received.
Exhibitor Downloads and Forms:
Exhibitors are required to review the license for exhibit space prior to signing the space reservation and contract. Additionally, the exhibitor agrees to all the terms and conditions of the license.
Vendors exhibiting in this pavilion must have at least 50% of their display focused on stormwater and wet weather management products. Stormwater programing will take place in the theater. Networking events are planned during private demo hour on Monday, September 26th and Tuesday, September 27th. Please view the pavilion in the back of Hall C.
The Innovation Pavilion will showcase winners of the WEF Innovative Technology Award, BlueTech Forum Innovation Award, and Imagine H2O's Consumer Innovations Prize. The Innovation theater will feature presentations by the award winners. If your company is interested in applying for exhibit space in the pavilion please contact Sacha Carey at firstname.lastname@example.org.
How to Reserve Space
Print out, complete, and sign the Exhibit Space Reservation and Contract PDF or fill out the online Exhibit Space Reservation and Contract (only if you have a credit card to provide for payment). A 25% deposit is due with the reservation form. After May 1, full payment must accompany the reservation.
WEF accepts payments via credit card, check or wire transfer.
MAIL the form, along with your check to:
Water Environment Federation
Attention: WEFTEC Sales
601 Wythe Street, Alexandria, VA 22314 USA
FAX the form, with credit card information to:
EMAIL the form, with credit card information to:
(Please note: the Federation has several types of memberships, including Professional, Corporate, and Exhibitor. Only Exhibitor Members receive the discount on exhibit space.)
WEF Exhibitor Members
| $36.50 per square foot
|| additional $200 per corner
|| $44 per square foot
||additional $200 per corner
Become an Exhibitor Member to receive discounted booth space fees.
Booth Fee & Cancellation Schedule
|October 2, 2015
||All new booth contracts must include a 25% deposit
|January 31, 2016
25% deposit due for advance onsite reservations
|February 1, 2016
10% cancellation/reduction fee in effect
Booth sales open to new exhibitors
|May 1, 2016
||All new booth contracts must include 100% payment
|May 31, 2016
Final 75% booth payments due
|June 1, 2016
||100% cancellation/reduction fee in effect
What’s included in the booth space fee?
- Standard drapery - 8’ high back drape and 36” high side dividers (except island booths). Shared Island booths will have 8’ high drape separating the booths.
- Company identification sign on your booth (except island and shared island booths)
- Complimentary booth personnel badges (4 per 100 sq. ft. rented)
- Online access to the conference proceedings
- Company profile listed in WEF publications, WEFTEC.org, WEFTEC Mobile App and Conference Programs*
- Complimentary pre- and post-show attendee lists
- Online Exhibitor Service Manual
*Contingent upon date of signed contract and print deadlines
The exhibitor is responsible for providing all booth furnishings including carpet. Additionally, electricity and other utility connections are the responsibility of the exhibitor. Click here for an estimated budget for a 10x10 booth based on the WEFTEC 2014 rates.
How Will Space be Assigned
Reservations with payments will be assigned in the order of date received.
If the requested space selections are not available, the “next best available” space will be assigned.
When Will Space be Assigned
Space assignment confirmations will be mailed within two weeks from the time we received your contract. Final payment of any balance is due no later than May 31. Click here for information on paying your invoice.
The minimum size is 10’ x 10’. We can create just about any size you need, 10’ x 10’ through 50’ x 80’ if you need it!
Booths in sizes 10’ x 20’, 10’ x 30 or other widths with a 10’ depth may be created by combining the appropriate number of 10’ x 10’ spaces. Island spaces will not be created by combining 10’ x 10’ spaces unless there is an inadequate supply of a size.