• December 1, 2025: Applications open
• 50% Exhibit Space Fee & 100% Booth Add-on Fees due with application.
• April 30, 2026: Final payment due.

• January 31, 2026: 50% of booth deposit due.
• April 30, 2026: Final payment due

What is the exhibit space cancellation policy?

• Exhibitors cancelling or reducing space reservations before January 31, 2026, will receive a full refund.
• Exhibitors cancelling or reducing space reservations between February 1, 2026, and April 30, 2026, will be liable for a cancellation fee equal to 50% of the total exhibit space fee of the cancelled space.
• Cancellation/reductions after April 30, 2026, will be liable to a cancellation fee equal to 100% of the total exhibit space fee.  

What if I change my mind after I submit my application?
You may increase, reduce, or cancel your space with a 0% penalty until January 31, 2026. All cancellation/reduction requests must be received in writing to WEFTECSales@wef.org.

Where can I view the Exhibitor License Agreement?
View the WEFTEC 2026 Exhibitor License Agreement

What are the fees?

•  General Sales Member rate = $47 per square foot.
• General Sales Non-Member rate = $55 per square foot. 

• There is a fee of $250 per corner.
• Companies booking 1600 square feet or more of exhibit space will have their corner and booth share fees waived. Corner fees will be waived after your booth is assigned. See What is a Booth Share?  

What is included with my WEFTEC 2026 booth space?

• Inline booths: 8’ high back drape, 3’ high side dividers.  
• Shared islands: 8’ high back drape.  

•  Booth personnel admittance badges: four per 100 square feet of contracted booth space.  
• Additional badges may be purchased at the prevailing rate through the Exhibitor Registration Portal, which is accessed via your Exhibitor Resource Center (ERC). 
• All exhibitor badges allow access to technical sessions at no additional cost.   

 Access to Data 

• Free access to registrant data (does not include e-mail addresses) is available via download once space is fully paid. Non-exhibiting companies may not purchase the use of this data.  
• Free online access to conference proceedings.   

Benefits and Promotions 

• Profile in online planner/digital exhibitor directory (desktop version) and WEFTEC mobile app. 
• Company listing in Conference Announcement.  
• Free Customer Invitation Program, including e-mail signature, web banners, social media-ready templates, and e-mail templates.  
• Pre-show webinars to help you prepare and be successful at WEFTEC. 
• At-show, complimentary access to keynote and technical sessions.  

 Additional Marketing Opportunity: Digital Exhibitor Directory Listings 
Receive up to a 31% discount by upgrading your directory listing during the booth application process. 

Additional Marketing Opportunity: WEF Buyer’s Guide 
Integrated with the WEFTEC Exhibitor Directory, the WEF Buyer’s Guide provides a comprehensive, interactive gateway to products, solutions, and services for leading decision makers worldwide. Each contract period is 12 months, and content can be added/updated at any time—keeping your offerings fresh and timely. Purchase now and get a 15% discount! 

WEFTEC 2026 Pricing: Enhanced Level Profile -- $576/12 months   

• Company logo  
• Company description 
• Inclusion in 3 product categories (WEFTEC Exhibitor Showcase category is free)  
• Company contacts – unlimited (name, title, headshot image, direct link to email address) 
• WEFTEC Integration 

Click here for current Enhanced profile example

WEFTEC 2026 Pricing: Bronze Level Profile -- $1,297/12 months   

• Products section--unlimited (includes product image, title, description and hyperlink)
• Keyword Integration (500 characters of keywords or phrases) 
• Live iFrame of company website 
• Company logo 
• Company description 
• Inclusion in 6 product categories (WEFTEC Exhibitor Showcase category is free) 
• Company contacts – unlimited (name, title, headshot image, direct link to email address) 
• WEFTEC Integration 

Click Here for current Bronze profile example

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WEFTEC Floorplan

How can I view the WEFTEC 2026 floorplan? 
View the floor plan here.

How were the WEFTEC Specialty Pavilions developed for WEFTEC 2026?  
WEFTEC’s specialty pavilions have been reimagined to align with the vision of a life free of water challenges. As part of the strategic plan, WEF’s goals are:  

• Goal 1: Attract and develop a diverse and passionate water workforce 
• Goal 2: Cultivate a purpose-driven community to sustainably solve water challenges for all 
• Goal 3: Lead the transformation to the Circular Water Economy  

 What Specialty Pavilions will be on the WEFTEC 2025 exhibit floor?  
 Advanced Technology Solutions Pavilion 
The Advanced Technology Solutions Pavilion showcases digital-based technologies and practices to aid practitioners in designing and operating water systems more efficiently and effectively. The Pavilion includes the following focus areas:

• Drones  
• Cybersecurity  
• Artificial Intelligence  
• Virtual Reality  
• Automation 

Circular Water Economy Pavilion 
The Circular Water Economy theater will introduce the concept of circular water and focus on reducing waste, recovering nutrients and energy, and regenerating nature. Presentations will treat water as a renewable asset through the 3Rs (reduce, recover, regenerate).
Relevant topics for this pavilion include:

• Reducing Waste: Energy efficiency, source control, reducing the cost of treating emerging contaminants, distributed infrastructure. 
• Recovering Resources: Nutrient and energy recovery - fertilizers, gas production, desalination, data centers. 
• Regenerating Nature: Nature-based solutions, watershed management. 
• Corporate Water Stewardship: Ensuring regulatory compliance, enhancing business resilience, reducing costs, and strengthening supply chains through efficient water management. 

Innovation Pavilion 
Driving innovation is part of the Water Environment Federation's mission. WEF is honored to partner with premier innovators including our partners BlueTech® Research and Imagine H2O to host the Innovation Pavilion. In the Pavilion, we present a forum for market leaders to work with entrepreneurs. Exhibiting companies display emergent technologies to demonstrate their impact, and professionals visualize the potential of the water sector.
The Innovation Pavilion includes

• Main Showcase with companies from BlueTech® and Imagine H20 
• Discovery Zone – exclusive to Innovation Showcase alumni and innovation award recipients 
• Innovation Theater 

 New Exhibitor Pavilion 
This pavilion is exclusive to first-time WEFTEC exhibitors.   

WEF Growth Pavilion
Open to companies in business for fewer than five years who are seeking partners or investors. Participants must be first-time exhibitors at WEFTEC and cannot be subsidiaries of other companies. Each company will receive a fully equipped kiosk and the opportunity to showcase their offerings on the WEFTEC Pitch Stage to potential investors.

Workforce Pavilion  
Workforce issues are paramount to meet the current and future challenges facing the water sector. This Pavilion will focus on companies who provide recruitment, staffing, and HR/PEO services, and companies/municipalities recruiting for positions.  

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Priority Points

Why are Priority Points Important?

How Are Priority Points Earned?
Exhibitors can earn points as follows: 

•  1 point per year for exhibiting at WEFTEC (primary exhibitors only)  
• 1 point per year for being a WEF Exhibitor Member  
• 1 point per show for exhibiting at WEF Specialty Conferences  
• 1 point per show for exhibiting in WEF's International Pavilion Program (1 additional point for signing up by October 31)
• 1 point for the winner of the WEFTEC Sustainable Booth Award (one award per year) 

Can I keep my points if I do not exhibit at WEFTEC this year?
Companies can miss exhibiting at WEFTEC for 1 year and still retain their points. All accrued points will be removed from an exhibitor’s record if the exhibitor misses two consecutive WEFTEC shows.

A merger or acquisition has taken place with my company. What is WEF’s policy as it relates to priority points?
When a WEFTEC exhibiting company is part of a merger or acquisition, the acquired company may transfer its higher priority points to the acquiring company. To do so, legal documentation must be presented to WEF that shows all assets were sold to the acquiring company, including booth points. Once received, WEF can transfer the points to the acquiring company. The new points will supersede the acquiring company’s existing points, if any. Points cannot be combined.    

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Exhibitor Membership

What are the benefits of Exhibitor Membership?
The benefits of investing in WEF Exhibitor Membership include:

• Access to Manufacturers’ Representatives
• Earn Recognition for Your Technology
• Earn Priority Points Toward Preferred Space
• Grow Awareness and Gain Sales
• Stay Informed on the Latest Sector News and Research
• Booth Space Discounts – at WEFTEC and Specialty Conferences. 

I have a Professional or Corporate Membership. Can I get the member discount?
No, only companies with an activated Exhibitor Membership for the 2026 calendar year can receive the discount benefit.

What is the price for Exhibitor Membership?

Exhibitor Member Dues
(Based on total gross annual revenue in the wastewater collection and treatment field.) If multiple business units (such as parent/child or sibling companies) exhibit under one membership, then it is required that the membership be at the $3,245 level.

How do I become an Exhibitor Membership

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Booth Shares

What is a Booth Share?
Booth Shares allow a primary exhibiting company to “share” their exhibit space with companies they are legally related to, such as a parent or child company. The primary contracted exhibitor must hold enough space to allow each company represented in a booth space at least 100 square feet per company. All Booth Shares must be approved by the primary exhibiting company. Note, only primary exhibiting companies are awarded priority points for their exhibiting participation. Booth Share companies are not awarded priority points for their exhibiting participation. 

What are the Booth Share Benefits?  

• Basic listing in exhibitor directory (company and contact information, booth number w/ active link to floorplan, website, company description, 30 product categories) 
• Searchable by company name on the floorplan  

How do I set up Booth Shares for my company? 
If the legally related Booth Share company has not previously exhibited at WEFTEC, we will need the following information to set them up in our system: 

• Company name  
• Billing Address 
• Primary contact first name, last name, email, office and/or mobile number (please specify) 
• Proof of legal relationship 

What is the cost of a Booth Share? 

 How can I access the Booth Share application?  
Booth share applications will be available in Spring 2026.  

Do Booth Shares earn Priority Points? 
No, only primary exhibiting companies are awarded priority points for their exhibiting participation. Booth Share companies are not awarded priority points for their exhibiting participation.

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Contacts 

I have more questions! Who can I contact?

WEFTEC Exhibition Sales
North America:
+1.703.684.2437 | WEFTECSales@wef.org

WEF Buyers Guide
Jenny Grigsby, Sales Account Manager
+1.703.684.2451 | JGrigsby@wef.org

WEF Member Services
+1.800.666.0206 | CSC@wef.org
www.wef.org/exhibitormembership

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