Exhibitor Deadlines
Important WEFTEC Exhibitor dates and deadlines. Many can be handled on the Exhibitor Resource Center (ERC).
More dates and deadlines will be added as they become available.
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Exhibiting information
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December 2025 |
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| Dec. 1 | Start of General Sales - 50% of Booth Deposit Due with Application. |
| Dec. 8 | Workshop Proposals Due at 9:00 a.m. ET |
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January 2026 |
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| Jan. 15 | Technical Sessions Proposals or Abstracts Due at 9:00 a.m. ET |
| Jan. 31 |
50% of Booth Deposit Due (Advance Sales) Last Day to Reduce or Cancel Exhibit Space and Receive Full Refund |
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March 2026 |
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| Mar. 31 | Innovative Technology Award Application Closes at 11:59 p.m. ET. |
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April 2026 |
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| Apr. 28 | |
| Apr. 30 |
Final Booth Payment Due Last Day to Reduce or Cancel Exhibit Space and Receive 50% Refund |
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May 2026 |
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| May 31 |
Last day to make a Lateral Booth Move. After May 31, booth moves are permitted only for upgrades or downgrades. |
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June 2026 |
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| Jun. 18 | Equipment & Floor Load Capacity Variance Due |
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July 2026 |
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| Jul. 24 |
Live Animal Display Requests Due Enclosed or Multi-Level Booth (Including Tents) Requests Due |
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August 2026 |
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| Aug. 21 |
Catering (Food and Beverage) Deadline Compressed Gas Request Deadline Haze/Fog/Smoke Machine Requests Deadline |
WEFTEC 2025
WEFTEC 2025 to How Many Times Have YOU Been to WEFTEC?
Conference: September 27 - October 1, 2025
Exhibition: September 29 - October 1, 2025
