Registration Information

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Meeting & Reception Space Requests

WEF Member Associations, WEFTEC Exhibitors, and other affiliates are invited to request meeting or reception space at the Hilton Chicago (headquarter hotel) or the Hyatt Regency McCormick Place (adjacent to the convention center).


WEFTEC 2015 In Conjunction With (ICW) Event Policies

  • WEF does not permit exhibitor and affiliate functions to be scheduled in conflict with official programming hours: Mon.-Weds., September 28 - 30, between 8:30 am – 5:00 pm. Exception: training meetings for exhibiting companies’ personnel and/or manufacturers’ representatives. 
  • WEF also prohibits product displays in hotel suites and locations other than the official trade show floor at McCormick Place, as noted in each exhibiting company’s license agreement.


How to Request Space

Space can be reserved through WEF at the Hilton Chicago or the Hyatt Regency McCormick Place.

Submit an Online Application | Deadline: June 29, 2015

  • Meeting/reception space is assigned in date-received order based on the specifications provided in the application (linked above). Deana Gissendanner, WEF Meeting Manager, will begin to assign and confirm space in mid-April. If you have questions or concerns in the meantime, please contact Deana either by email: or by telephone: +1 703-684-2431.
  • Once space is assigned you will be put in touch with an event manager at the hotel with whom you will negotiate a contract. Both the Hilton Chicago and the Hyatt Regency McCormick Place require clients to meet a food & beverage minimum and to pay room rental fees. These costs must be discussed and negotiated directly with the hotel. You are not obligated to move forward with a contract if you are dissatisfied with the pricing and you will not be penalized if you cancel the space hold through WEF before signing a contract with the hotel.

WEF is pleased to introduce an exciting concept during WEFTEC 2015:

The Huddle Room

An exclusive environment for WEF Members and WEFTEC Exhibitors to connect with colleagues and clients, and continue conversations. This space at McCormick Place convention center will feature informal, open “collaboration stations” available on a first-come, first-served basis Sun. – Wed., September 27– 30 between 8:00 am – 6:00 pm. Two semi-private conference rooms will also be available by appointment-only for 2-hours maximum per appointment. Appointment scheduling details will be available in early May.