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About WEFTEC

WEFTEC 2017 will be held at McCormick Place in Chicago from Sept. 30 - Oct. 4, 2017. 

 

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Meeting & Reception Space Requests

Private Meeting & Reception Space

  Hilton Chicago or Hyatt Regency McCormick Place

  Saturday-Sunday, September 30 - October 1 | 7:00am – 10:00pm

  Monday-Wednesday, October 2 - 4 | 7:00am – 8:30am, 5:00pm – 10:00pm
 

Procedures & Policies

  • Private meeting space at the Hilton Chicago (headquarter hotel) or Hyatt Regency McCormick Place (connected to the convention center) can be requested through WEF beginning April 2017.
  • Functions will not be scheduled in direct conflict with official WEFTEC education and exhibition hours Monday-Wednesday, October 2-4, 8:30 am – 5:00 pm. Exception: training meetings for exhibiting companies’ personnel or manufacturers’ representatives. 
  • You are not obligated to move forward if you are dissatisfied with pricing at the hotel(s). You will not be penalized if you cancel your space hold(s) through WEF before signing a contract with the hotel(s).
  • Clients must order and pay for services such as catering, audio-visual equipment, telephones, and electricity directly with the hotel(s)/suppliers.
  • Product displays are prohibited in locations outside of the official exhibit hall at McCormick Place, including hotel suites and meeting rooms, as noted in the Exhibitor License Agreement.

Questions? Contact Deana Gissendanner: dgissend@wef.org  
 
 

Hotel Hospitality Suites 

Groups interested in reserving a hospitality suite - defined as a parlor attached to a sleeping room - should contact Convention Management Resources, Inc. (CMR), WEF's official housing services partner, once housing opens. CMR can check the availability of and costs associated with renting hospitality suites at all of the official conference hotels, and can also reserve hospitality suites on behalf of clients. 

Request Deadline: September 1, 2017  

   

Exhibitor Hospitality Hour 

 
North & South Halls, McCormick Place
 
Monday, October 2 | 5:00 pm - 6:00 pm

Tuesday, October 3 | 5:00 pm - 6:00 pm
 
 
Hospitality Hour is an opportunity for exhibitors to invite clients to hosted receptions, demonstrations, and other small events within their booth after published show hours. Permission from WEF is not required, nor are exhibitors required to order catering/bar service for events during Hospitality Hour.
 
Questions? Contact Stefanie Walter: swalter@wef.org 
 

 
The Huddle Room   

  McCormick Place

Sunday, October 1 (Exhibitors Only) | 9:00 am – 4:00 pm

Monday-Wednesday, October 2-4 | 9:00 am – 4:30 pm

 

WEF Members and WEFTEC Exhibitors can reserve a semi-private Huddle Room on a first-come, first-served basis, at no cost. Reservations are available by appointment only with a 2-hour maximum limit per meeting.

 
Exhibiting booth personnel may book the rooms on Sunday, October 1, 9:00 am - 4:00 pm. Meetings on Sunday may not include attendees, as they are not allowed on the show floor during set up. 
 

Huddle Room reservations and specifications will be available here Summer 2017. Anticipate that each room will include a flat-screen monitor for presentations; the user must provide their own laptop computer. 

Limited catering will be allowed in all Huddle Rooms. Items approved for order include coffee, beverage service, and snacks.

If you have any questions or concerns, please contact Stefanie Walter: swalter@wef.org