WEFTEC 2017 will be held at McCormick Place in Chicago from Sept. 30 - Oct. 4, 2017. 


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Exhibitor Toolkit

As a WEFTEC Exhibitor, many promotional opportunities are available to you as exhibiting benefits, and additional options are available as exclusive sales offers for exhibiting companies. Taking advantage of included benefits can improve your exhibiting experience and make sure that you are seen, found, and meet with the right audience.


Exhibitor Directories - Included with Booth

Don't miss the opportunity to have your company profile listed in all of WEFTEC's official Exhibitor Directories, which registrants use to connect with you before, during, and after the show.

Reach Thousands 2015 Data 

Click here to Submit Primary and Subsidiary Directory Listings

 Preliminary print submission deadline: July 14, 2017  

  • Deadline affects submissions for WEFTEC Issue of  Water Environment & Technology (WE&T) and printed Conference Program
  • Submissions received after the print deadline will be included in the printed Addendum, changed in the Mobile App and linked Online Directory, but cannot be guaranteed to be changed in the Conference Program once this has been submitted for printing
  • Exhibitors are strongly encouraged to submit all subsidiary submissions prior to the print deadline to guarantee processing of subsidiaries and inclusions for all their listings.

 Preliminary online submission deadline: September 15, 2017 

  • No guarantee will be made for changes or additions received after September 15
  • In order to create the best user experience and minimize onsite updates, no data will be submitted for update after October 1 

Click here to Submit Primary and Subsidiary Directory Listings

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Registration List Download - Included with Booth 

Available June 7, 2017 


  • The ability to download the registration list is an exclusive exhibitor benefit, available through the Experient Exhibitor Portal.
  • Fully paid exhibitors will have access to download the list when the portal opens, June 7, 2017.
  • Exhibitors will not have access to the portal to either download the list or register booth personnel until their booth fees are paid in full. 
  • The registration list is available through November 30. 
  • The list may be downloaded as often as necessary
  • Neither the list nor any portion of its contents may not be sold or distributed to other organizations or individuals


Official Registration List Provider: Experient, Inc. 

WEF partners with Experient, Inc. for registration services, including the distribution of authorized registration lists. Experient is the only authorized agent for exhibitor registration and registration list services for WEFTEC. WEF does not authorize any other company or independent broker to provide registration lists for WEFTEC. Experient will never contact you with an offer to sell current or past WEFTEC registration lists. If you are contacted by an agency offering to sell such lists, then they are not an authorized WEFTEC vendor.

As a contracted WEFTEC exhibitor, you have the right to download the attendee list appropriate for your registered booth at no charge using the portal link. WEF is aware of soliciting agencies that contact exhibitors and affiliates directly, offering to sell registration data or lists. The official registration list is exclusively offered and available for exhibitors only from Experient or WEF. Lists obtained from outside parties are not legitimate and WEF does not authorize, offer, or sell registration list information to any outside organization for its use in marketing or solicitation. WEF is unable to assist should you choose to do business with such an agency for the purpose of obtaining unofficial lists.

The following email addresses are known to have solicited WEFTEC exhibitors in the past using the subject line "WEFTEC Databank". These email addresses are NOT affiliated with WEF or WEFTEC:

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Official Promo Art - Included With Booth  

All Official WEFTEC promotional art is only distributed to exhibitors whose booth fees are fully paid. WEFTEC logo usage rights and rules are outlined in the WEFTEC Exhibitor License.

WEFTEC Logo  & Official WEFTEC Exhibitor Logo 
WEFTEC 2017 logos will be available February, 2017. All requests received prior to logo availability will be held and sent once the logos are available. 

Promote your presence at WEFTEC with the official WEFTEC logo available for inclusion in print, web, and e-mail materials. Access instructions to download all available logos are sent in your regular exhibitor mailings from Exhibitor Services, or request access. 
Exhibitor Custom Art File

 W16 Exh Email Sig Example 

Created specifically for exhibitors, add a custom design to the signature block in your email or your website to promote your presence and booth location at WEFTEC. Request your custom signature file.

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PDF Uploads to Mobile App and Map My Route  - Included with Booth 

Make enhancements to your WEFTEC Mobile App listing by taking advantage of the complimentary Green Package, which allows you to upload PDF format handouts that are made available to attendees to download prior to WEFTEC, eliminating the need to print and ship materials to the show site. Exhibitors will receive a login e-mail and instructions from Core-Apps.

Sponsors at the Partner and Conference-Wide level are able to upload videos. See Sponsorship Opportunities for more information.

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Exhibitor Invites Logo 

  Invite Customers to Visit your Booth 

Exhibitor Invites is available at no cost to WEFTEC Exhibitors, giving you the tools to use custom e-mail lists to send invites to your customers and prospects to visit your booth at WEFTEC, at no charge to them — a significant savings for non-members. This is a great way to boost awareness about your company, increase your ROI, and ensure that all your key customers and prospects visit your booth at WEFTEC.

Send up to three e-mails to an unlimited number of your customers and prospects, offering them a complimentary Exhibits Only admission.

  • Ability to load custom contact lists for WEFTEC invitations.
  • Marketing lists will be private and not accessible to the email vendor or WEF.
  • Base templates which can be customized using exhibitor text and images.
  • Use reports to identify success of mailing. 

Get More Booth Traffic 

WEFTEC exhibitors in 2015 and 2016 who used Exhibitor Invites received 20% more booth traffic than those who did not.  

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 Exhibitor Outreach System 

Enhance your visibility and improve your show experience with the Exhibitor Outreach Program.  

WEF is offering a limited numbers of dates exclusively to exhibitors to email the registrant list before and after WEFTEC 2017!

  • Average pre-show open rate of 51%
  • Ensure greater message penetration – a limited number of e-mails are released to attendees on any given day 
  • Support registrant requests for e-mail privacy, but continue to reach them through this important communication channel

Order early to claim your mailing date – only one exhibitor may reserve each available day, and slots nearest show dates will fill early. Contact your sales representative for more information. 

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Introduce a New Product at WEFTEC

Are you introducing a new product at WEFTEC? Then you may be eligible to be included in the New Products Section of the Water Environment & Technology (WE&T) conference issue (September 2017). This section will be dedicated to WEFTEC exhibitors. 


Submissions are FREE, but space is limited to 60 participants.
To be considered for inclusion, please e-mail the following information, and include “WEFTEC 2017 product” in the subject line, to Margaret Richards at by June 16, 2017.
  • Company Name 
  • Company Address (for queries) 
  • Company or Product Web Site 
  • Contact Name 
  • Contact Phone Number 
  • Contact E-mail Address 
  • New Product Name 
  • New Product Description (100 words or fewer). 
  • New Product Photo (optional – please see below) 
You are encouraged to include a product photo with your submission. Photos should be submitted at the same time as the product information, and must meet the following specifications. Photos that do not conform to these specifications may not be used.
  • JPG or TIFF format 
  • 300 dpi at 100% of image size (at least 5 in. x 5 in.) 
  • Color photos should be saved as CMYK 
Please contact Margaret Richards at or (703) 684-2400, ext. 7551.


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WEFTEC Media Tools

The following media relations opportunities are available for WEFTEC exhibitors:

Press List
Download the WEFTEC 2016 Press list through August, 2017. The list will be updated with advance press registrants for WEFTEC 2017 at the end of August 2017 and then updated each day of conference.
WEFTEC Onsite Press Room
Exhibitors may drop off press kits and/or materials for the media at the onsite press room beginning Sunday, October 1 at 8:30 am. Please limit the number of copies to 25 and plan to pick up leftover materials by 12:00 pm, Wednesday, October 4. Materials that are not picked up by that time will be recycled or discarded. All materials must be delivered and retrieved by the exhibitor or a representative. Mailed packages will not be accepted.
Press Conferences and Media Events
Exhibitors may hold a small press conference/event at their booth as long as it does not block the aisle or impede traffic to neighboring booths. Media events must be held during regular exhibition floor hours or during the Exhibitor Hospitality Hour. All media must register through the onsite press room to gain access to the exhibition floor. Media who plan to bring cameras onto the exhibition floor must adhere to the WEFTEC Media Camera Policy. WEF cannot provide rooms in the convention center for press or other related events but will provide contact information for alternative solutions.

Submission deadline | September 1, 2017 

Press Coverage Submission Form 


Contact Lori Harrison at or +1-703-684-2480.

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Mix With Members

Sunday, October 1 | 5:00 pm – 6:30 pm
McCormick Place 

Members, exhibitors and advertisers are invited to attend this exclusive reception on Sunday evening at McCormick Place. Enjoy cocktails and conversation with WEF Members and fellow exhibitors in an atmosphere designed to help you achieve success by association. Each exhibiting company will receive an invitation for two representative individuals, and all registered WEF Members, including booth personnel who are individual members, will receive an invitation. (Reception is open to WEF Members, WEFTEC exhibitors and advertisers only.)

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Global Audience Connections - Included with Booth

WEFTEC is the conference of choice for thousands of international water professionals looking for solutions to global water challenges.

Country Pavilions at WEFTEC

WEFTEC 2016 hosted country Pavilions from Canada, China, Denmark, France, Japan, Spain, South Korea, The Netherlands, and Taiwan.

Are you a U.S. Company Interested in Expanding Your International Business?

The Export Interest Directory is distributed specifically to international and trade delegate registrants, and highlights US companies with export interests to this growing audience.

Submission deadline | August 11, 2017

Submit your company’s international business interests

Connect With the U.S. Commercial Service

Tailored Business Matchmaking Services for U.S. Companies

Our Commercial Services Specialists will help:

  • Target the best opportunities for your company
  • Promote your products and services to pre-screened buyers
  • Broker meetings with pre-screened distributors and agents
  • Overcome trade barriers and resolve issues
  • Feature your products and services in the Export Directory 
Part of the U.S. Department of Commerce International Buyer Program

The International Buyer Program provides global reach and uses U.S. Department of Commerce personnel in U.S. Embassies and Consulates worldwide to promote WEFTEC to local water professionals. Organized delegations from many countries will come to WEFTEC to learn and see new water technology.

Commerce Logo 

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Hospitality Hour

Monday, October 2 & Tuesday, October 3 | 5:00 pm – 6:00 pm
McCormick Place, North & South Halls

The Hospitality Hour is an opportunity for exhibitors to invite customers to hosted receptions, demonstrations, and other small events within their booth after the official close of the exhibit hall. No permission is required to host an event in your booth during the Hospitality Hour, nor are you required to order catering or alcohol service. 

Contact Stefanie Walter, Senior Manager, Exhibition Operations at or +1-703-684-2414.

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Social Media at WEFTEC - Included with Booth 

Join WEFTEC attendees, other exhibitors, sponsors and staff on Facebook for news, updates and conversation!

Follow @WEFTEC on Twitter and find out the latest news and events breaking around WEFTEC 2017. Use #weftec, #weftec17, and #mywaterlegacy. 

Connect with other water professionals by joining the Water Environment Federation LinkedIn Group

Contact WEFTEC Exhibitions Management for information and suggestions about how you can use social media for your promotional purposes.


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Lead Management

Lead management ordering for WEFTEC 2017 will be available April, 2017.

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Standout Booth Report

WEF is pleased to announce the Standout Booth Report from WEFTEC 2016, compiled by independent booth evaluators, who were looking for booths across all sizes that showed excellent examples of the following:

  • Design Elements (Light, Color, Materials, Layout, Flow)
  • Interactivity (Working models, VR, Hands-on)
  • Fun/Engaging (Gamification, Staff, Giveaways)
  • Messaging (Clear Value Proposition, Relevant Imagery, Well Placed, Easy to Read)
  • Uniqueness (Themes, Colors, Staging Elements, Out of the Ordinary)
Congratulations to the twenty-four booths chosen as examples of excellent booth design at WEFTEC 2016!

Click here to view the PDF report 

We hope this report provides you with useful examples and inspiration for your booth.